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School District of Philadelphia

Policy and Procedures


Subject	Fund Raising Activities
Classification	School Treasurerís or School Operations Officerís Responsibilies Secondary Schools
Date Issued	September 1992
Policy Number	804.7 (formerly 804.2)
Issued by	Office for School Operations
Supersedes	November, 1981
Review Before	As determined

A. In the event the school does not have a treasurer or School Operations Officer, the following regulations are to be adhered to by the principal or a designee.

B. The treasurer or School Operations Officer shall not serve as a sponsor of any fund raising activity.

C. All financial records of a fund raising activity are to be kept in the school for six years or two years after audit by the Internal Controller.

D. Student Activity Funds are to be kept in a bank account that is used exclusively for student funds. The name of the account must be the name of the school followed by "Student Activity Fund."

E. All money received in connection with the fund raising activity is to be deposited promptly intact in the appropriate bank account.

F. Monies belonging to the faculty association, the Home and School Association, and monies provided by or belonging to the School District are not to be comingled in the same bank account as Student Activitv Funds.

G. Under no circumstances is a check to be made payable to the order of cash, nor is a blank check to be issued.

H. All withdrawals from fund accounts shall be made over the joint signatures of the principal and the treasurer/School Operations Officer/designee, except that provision shall be made for an alternate signer in the event of the extended absence of either the principal or the treasurer/School Operations Officer/ designee.

I. The collection and safekeeping of funds is the direct responsibility of the school treasurer/School Operations Officer; the ultimate responsibility is with the principal.

J. In all fund raising activities, the procedures listed in the School District of Philadelphia School Funds Manual, September, 1990, must be implemented.