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|School District of Philadelphia|
|Policy and Procedures|
|Subject||Fund Raising Activities|
|Classification||School Treasurerís or School Operations Officerís Responsibilies Secondary Schools|
|Date Issued||September 1992|
|Policy Number||804.7 (formerly 804.2)|
|Issued by||Office for School Operations|
|Review Before||As determined|
A. In the event the school does not have a treasurer or School Operations Officer, the following regulations are to be adhered to by the principal or a designee.
B. The treasurer or School Operations Officer shall not serve as a sponsor of any fund raising activity.
C. All financial records of a fund raising activity are to be kept in the school for six years or two years after audit by the Internal Controller.
D. Student Activity Funds are to be kept in a bank account that is used exclusively for student funds. The name of the account must be the name of the school followed by "Student Activity Fund."
E. All money received in connection with the fund raising activity is to be deposited promptly intact in the appropriate bank account.
F. Monies belonging to the faculty association, the Home and School Association, and monies provided by or belonging to the School District are not to be comingled in the same bank account as Student Activitv Funds.
G. Under no circumstances is a check to be made payable to the order of cash, nor is a blank check to be issued.
H. All withdrawals from fund accounts shall be made over the joint signatures of the principal and the treasurer/School Operations Officer/designee, except that provision shall be made for an alternate signer in the event of the extended absence of either the principal or the treasurer/School Operations Officer/ designee.
I. The collection and safekeeping of funds is the direct responsibility of the school treasurer/School Operations Officer; the ultimate responsibility is with the principal.
J. In all fund raising activities, the procedures listed in the School
District of Philadelphia School Funds Manual, September, 1990, must be