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School District of Philadelphia
Policy and Procedures

Subject	Imprest Funds (Petty Cash)
Classification	Final Dissolution of a Fund
Date Issued	September 1978
Policy Number	803.13
Issued by	Division of Administrative Services
Supersedes	Memos: File #500, 6/12/74, 6/5/75, 6/4/76
Review Before	To be determined

When an imprest fund is to be dissolved, the responsible custodian is to:

A. Telephone the Office of the Internal Controller and request final audit of the fund.

B. Prepare a request for a final reimbursement.

C. Prepare a letter of transmittal, in quadruplicate, and forward it to the Director of Accounting with a copy to the district superintendent including:

1.Name and amount of the fund being dissolved
2.Amount being requested as the final reimbursement
3.Amount of money being returned
4.Total of reimbursement required and money returned
5.Obtain acknowledgement receipt from the Office of the Director of Accounting

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