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School District of Philadelphia
Policy and Procedures

Subject	Personal Property Security
Classification	Self-Inspection Checklist
Date Issued	May, 1990
Policy Number	750.2
Issued by	OFFICE FOR SCHOOL OPERATIONS
Supersedes	New
Review Before	As needed

Instructions for Completing the Self

Inspection Checklist for Computer Locations

1. A person who is in charge of a room or an area with more than $10,000 worth of computer equipment has to complete this form on or about the 15th of September, January and May of each year.
   
   
2. A copy of the completed form is to be sent to the administrator of the office or the principal of the school for review. The administrator/principal will then send the completed form to the Office of Risk Management by the 1st of October, February, and June 30th of each year.
   
   
3. The main purpose of this form is informational. It is also hoped that it will function as a loss-control reminder. The person completing this form is encouraged to complete it thoroughly, stating any corrective actions taken, and, if any, making comments or suggestions.
   
   
4. Based on the completed forms, the Office of Risk Management will work with the computer equipment insurance carrier on recommendations to be made to the management or an individual location to further improve loss control of the computer equipment covered in this self-inspection.
   
   
5. The insurance carrier is fully aware of the fact that not every item on this list is applicable to a location. The insurance carrier also knows that the School District may not have enough resources to conduct corrective actions on a timely manner. They want the School District's commitment to control its loss exposures and good-faith effort on actually doing so.
   
   
6. Should there be any questions about this checklist, please contact the Office of Risk Management at 299-4980.
   

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School/Office No. _______________
School/Office __________________
Room No. ______________________
Person In Charge: ________________

Date of Inspection _______________

	Yes/No	Corrective Actions Taken	Comments
1. Inventory list of computer equipment with Serial No./ School District ID No. available
2. School District ID Tag on all computer equipment
3. All locks in good condition
4. Alarms adequately installed and in working condition
5. Doors, windows in good condition
6. All doors/windows kept locked while the room not in use.
7. Units properly secured/ stored if room not equipped with barred iron door(s).
8. Helon/co2/drug chemical portable extinguishers installed and maintained properly
9. Smoke/heat detectors in stalled and maintained properly
10. Smoking Prohibited
11. Beverage and food prohibited
12. Adequate trash receptacles available/ used (metal with lid preferred)
13. Area clean and free of unnecessary combustibles (boxes, trash, etc.)
14. Multiple plugs in outlets prohibited
15. Electrical cords in good conditions and not hazardous to people in the area
16. Electrical panel boxes enclosed
17. Equipment properly grounded (3-prong cord or adapter used)
Additional Comments

Reviewed By _________________________________

Date _______________________________________

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